ProductSupply & Ordering

Your own supply shop, for every store.

AI reads supplier invoices, you set what stores pay, and each store orders from a catalogue you control, with cut-offs and delivery days.

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Brand HQ · Supply & Ordering
Cut-off Tue 2 PM
Invoice 2018104 · PDFReading
Beef patties 80 ct × 6$627.00
Brioche buns 24 × 10$144.00
Burger boxes 250/CS × 2$86.00
9 of 11 lines matched to items
Store orders · this week6 stores
Main StSent$1,284.50
MidtownSent$966.20
EastsideDraft$412.00
CampusNot started
HQ supply pricemargin on cost
ItemCostStore priceMargin
Beef patties 80 ct$104.50$120.0012.9%
Fries 6 × 2.5 kg$38.40$44.0012.7%
Burger boxes 250$43.00$49.5013.1%

Sound familiar?

Orders come in by text
A photo of a shelf, a voice note, a missed message on Sunday night.
Invoices are typed by hand
Line by line, into a spreadsheet, by the one person who knows how.
Markup lives in someone's head
What HQ pays, what stores pay and the difference, nowhere in one place.
Invoice 2018104 · Northline FoodsUploaded 9:12 AM
Line on invoiceMatched itemTotal
BEEF PTY 4OZ 80CTBeef patties · 80 ct$627.00
BUN BRIOCHE 24Brioche buns · 24$144.00
CLAM 9X9 250Burger boxes · 250/CS$86.00
FUEL SURCHARGENot an item$12.00
Subtotal $869.00 · Tax $112.97$981.97
Confirm invoice
After you confirm
Invoice 2018104 confirmed9:20 AM
Beef patties 80 ct · new cost$104.50
Menu items recosted14
Store prices to review2
Not a duplicate

Snap the invoice. AI fills in the lines.

Upload a PDF or a photo. Each line is read, matched to your items and checked against past invoices, so a duplicate never gets paid twice. Fees like fuel surcharges are kept out of your items, and a person always confirms before anything changes.

PDF or photoDuplicate checkTax kept separate
Suggested price changes3 items
Beef patties 80 ct
Cost up $8.50 · margin now 5.4%
$110.50→$120.00
Fryer oil 16 L
Cost down $2.20 · margin now 14.0%
$46.30
Apply 2 changes
Review each
In the store · Merchant
Shop · Main StMeat
Beef patties 80 ctNew price$120.00
Fryer oil 16 L$46.30
Fries 6 × 2.5 kg$44.00
Prices before tax

Set what stores pay, and keep your margin.

Supply prices sit next to your cost and margin, item by item. When a cost moves, AIO suggests the new store price that keeps your margin; you decide which to apply. Applied prices show up in every store's shop right away.

Margin on costSuggested pricesPer-brand catalogues
Order from HQ · Main StDelivery Thu Oct 23
Beef patties 80 ct× 2$240.00
Fries 6 × 2.5 kg× 3$132.00
Burger boxes 250× 2$99.00
Fryer oil 16 L · ships from supplier× 1$46.30
Minimum $250 met · tax shown on invoice$517.30 + tax
Send order
At HQ · Brand HQ
Orders for Thu Oct 23Cut-off Tue 2 PM
Main StSent$517.30
MidtownSent$966.20
EastsideDraft
CampusNot started

A shop for your stores.

Stores order from your catalogue in Merchant, before the cut-off, for the next delivery day. Items you drop-ship come straight from the supplier on the same order. HQ sees every store's order in one list, and who still hasn't sent one.

Cut-off and delivery daysMinimum orderDrop-ship items
Delivery check · Main StThu 8:40 AM
Beef patties 80 ct2 of 2
Fries 6 × 2.5 kg2 of 3Short 1
Burger boxes 2502 of 2
Short noted · HQ will credit or resend
At HQ · Brand HQ
Delivery issues1 open
Main St · Fries 6 × 2.5 kgShort 1
ReasonNot on the truck
Credit$44.00
Credit
Resend

Deliveries checked where they land.

The team checks the delivery on the store tablet against what was shipped. Short or damaged items come back to HQ with a reason, so a credit or a resend is never forgotten. What was received goes straight into the store's stock.

On the store tabletShort with a reasonCredits tracked

One order, from supplier to shelf.

  1. Supplier invoice
    HQ buys in bulk.
  2. HQ catalogue
    Your price for each store.
  3. Store order
    Placed in Merchant before cut-off.
  4. Delivery checked
    Received on the tablet, stock updated.

Made for HQ supply, not for a warehouse.

Reorder in one tap
Last week's order, adjusted to this week.
Feeds inventory
Received items go straight into the store's stock.
Feeds recipe cost
Confirmed prices recost every menu item.
Exports for accounting
Invoices and orders as CSV.

See an invoice read and a store order placed, on the real screens.

A 30-minute call. Ask anything — we'll answer it on the real screens.

Book a demo